Providing educational resources and opportunities for all individuals involved in book and book-related publishing.

Associate Editor | Stanford University Press

Stanford University Press seeks an Associate Editor to work closely with SUP’s Executive Editor for the Humanities. This position is responsible for a number of essential tasks within the contracting and manuscript development process, working in support of the Executive Editor. The position also has targeted opportunities to acquire and develop books in religion and literature. This is an early career position, designed for the candidate looking to make a transition from editorial assistant to scholarly acquisitions work.

Under direct supervision, the Associate Editor will provide support in planning, coordinating, and implementing programs that support the work of Stanford University Press.


  • Assist editor and authors in preparing manuscripts and transmitting manuscripts into production.
  • Assist in tracking titles under contract, update schedules based on communication with authors/editors.
  • Coordinate peer review of proposals and manuscripts.
  • Oversee the permissions process for manuscripts.
  • Compile data and prepare documents for editorial board meetings.
  • Acquire and develop 6-8 titles per year—solicit and evaluate proposals and manuscripts, work with series editors, prepare and present publishing plans to the editorial board, and negotiate contracts with scholarly authors.
  • Liaise with marketing, production, and finance departments.
  • Create and maintain database records and filing systems.
  • Perform office duties as requested, including but not limited to, handling incoming and outgoing mail, entering data into basic reports.
  • Assist in the implementation of and support program communication efforts, including timely evaluation and editing of marketing campaigns, websites, blogs, and emails.
  • Assist others in identifying and developing possible book topics and authors.
  • Review upcoming events, seminars, research reports, grant summaries, campus documents, specialized journals, and newsletters for possible leads.
  • Assist in the preparation of content for publication.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.



Education & Experience:

Bachelor’s degree and one year of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated written and oral communication skills.
  • Demonstrated planning and/or project management and organizational skills.
  • Ability to be self-directed and take initiative.

Other Relevant Knowledge, Skills, and Abilities May Include:

  • Academically engaged and curious, regardless of main field of study
  • Some understanding of fundamental aspects of the book acquisitions and publishing processes
  • Ability to work collaboratively with internal communications groups.
  • Demonstrated interpersonal skills in working with a variety of people.
  • Capacity to write and synthesize materials and communicate information in a manner easily understood.
  • Proficiency with computer systems
  • Strong organizational skills and attention to detail
  • Ability to complete assigned tasks, to prioritize and meet deadlines in a busy work environment


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.
  • Occasionally grasp forcefully, writing by hand.
  • Rarely sort/file paperwork.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Occasional work on evenings and weekends.
  • On call and ability to respond 24/7.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.