Providing educational resources and opportunities for all individuals involved in book and book-related publishing.

Design and Production Associate | University of California Press


At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President


University of California Press is one of the most forward-thinking scholarly publishers, committed to influencing public discourse and challenging the status quo. At a time of dramatic change for scholarship and publishing, we collaborate with faculty, librarians, authors, and students to stay ahead of today’s knowledge demands and shape the future of publishing.


Under the supervision of the Art Director (in consultation with the Managing Editor), the Design and Production Associate supports the Editing, Design, and Production department in its production of 200 print and ebook scholarly books annually. With an emphasis on technical support, the Design and Production Associate creates, checks, and/or adjusts book cover and typeset interior files, manuscript files in Word and other formats, PDF layouts, and EPUB files. The Associate also uses in-house databases to create print orders and to set up book files for print on demand production.


50% Design Production: –Creating cover and jacket mechanical layouts for new titles using preset templates. –Converting existing cover and jacket mechanicals of backlist titles into print-on-demand format, i.e. adjusting the dimensions to fit POD templates –Creating files and handling production of business cards and other stationery items using preset templates –Creating front cover files for simple open access titles using pre-chosen cover image and design templates
25% Editorial Production: –Preparing manuscript files for copyediting, including applying typesetting codes –Checking composed pages for adherence to standard book-making conventions and confirming cross-references –Proofing figures and maps –Ordering ebooks and checking ebooks for quality and usability, requesting corrections
15% Printing: –Writing purchase orders, checking weekly printer reports to confirm status of active projects, processing printer invoices –Setting up book files for print on demand productio
5% Administrative Support: –Assisting Managing Editor with miscellaneous tasks
5% Marketing Materials: –Tracking cover materials (final copy, mechanical routing, files to printer) to ensure all deadlines are met –Checking and proofreading marketing copy (covers/jackets and catalogs)

Required Qualifications 

  • Proficiency in Adobe Creative Cloud applications, focusing on InDesign, Photoshop, Illustrator, and Acrobat (knowledge of how InDesign’s style sheets work is a plus).
  • Ability to: – proofread text and art – write questions, comments, and instructions clearly – assess visual/design consistency in composed pages and artwork – set and maintain priorities under multiple deadlines -proactively manage ongoing projects over time through various checkpoints –   maintain focus for long periods on highly detailed tasks – ask for help, clarification, training and instruction.
  • Fluency in spoken and written English.
  • Familiarity with Word, Adobe Acrobat, web-based databases, text-style manuals.
  • Curiosity about book-making process.
  • Interpersonal communication skills to interact effectively with a variety of clients, support staff and vendors.


  • Associate’s degree in graphic-design related area and / or two years of experience / training in a related field.


Salary: Recommended salary range is $52,500 – $61,600 commensurate with experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging


Please be prepared to attach a cover letter and resume with your application.


The first review date for this job is January 11, 2022. The position will be open until filled.


Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update:  The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy


The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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