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Editorial Assistant | Corporation of the Fine Arts Museums

The Corporation of the Fine Arts Museums is seeking an Editorial Assistant. Under general direction and supervision of the Director of Publications, the Editorial Assistant provides administrative and editorial support for the day-to-day operations of the Publications Department.

Typical Duties and Responsibilities:

  1. Administrative Duties
    1. Maintains publications files, both as digital and hard copies, keeping detailed records and strict confidentiality.
    2. Organizes, prepares, processes, and follows up on invoices and purchase orders.
    3. Records, updates, and prepares records of inventory of all books produced by the Publications Department; maintains an up-to-date inventory account of all books.
    4. Prepares correspondences, photocopies, and scans.
    5. Assists in the distribution of books throughout the Museums and in mailings to contributors and other third parties.
  2. Editorial Duties
    1. Edits, proofreads, and fact checks basic texts, including ad copy, caption documents, labels, and website materials.
    2. Traffics materials internally between the Publications Department and other offices in the Museums and maintains records of such materials and schedules.
    3. Assists editors on other editorial projects, including exhibition catalogues, the member magazine, and other publications.
    4. Coordinates all editorial didactics for exhibitions and permanent collection rotations.

Minimum Qualifications:

Education: B.A. in Art History, English, or a related field from an accredited college or university.

Work Experience: At least one year of experience as an administrative assistant with editorial tasks included. Experience as an editorial assistant preferred. Experience in a museum, publishing house, or art-related entity preferred.

Skills and Abilities:

  • Ability to communicate effectively, succinctly, and politely with others, exercising sound judgment, tact, and diplomacy.
  • Ability to work independently and as a team player.
  • Ability to maintain diverse and detailed files, records, and spreadsheets.
  • Ability to set priorities and work efficiently under deadlines.
  • Ability to work simultaneously on multiple projects in a complex, highly demanding, and fast-paced work environment, including flexibility to meet shifting demands and priorities.
  • Excellent organizational skills.
  • Proficient with Microsoft Office, especially Excel and Word.
  • Experience with databases, especially Filemaker Pro.
  • Knowledge of art history.
  • Exceptional writing, editing, and proofreading skills with an impeccable knowledge of the English language and rules of grammar.
  • Understanding of non-profit institutions, publishing houses, and/or museums preferred.

Step 1 of the pay range is $20.63 per hour.

This Union position is full-time, and has a full benefits package including medical, dental, vision and generous vacation, sick, and holiday policy.

Application Deadline: January 14, 2020