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Editorial Assistant, Journals | Sage Publishing


This position provides administrative and analytical support to editorial staff in the U.S. Humanities & Social Science (HSS) and the Science, Tech, and Medical (STM) journals teams. We are looking for a candidate who is eager to learn about and grow within the academic publishing industry, and is able to quickly pick up new information, think critically and creatively, and engage meaningfully with the daily work.

The position reports into our Thousand Oaks, California office, however, remote work is permitted for this role.

**Please note that this position does not focus on writing or editing of our content, as it primarily supports the business, technical, and administrative aspects of journal publishing.

Essential Job Functions & Responsibilities

This includes, but is not limited to, the following:

  • Provide support in managing the quotidian operations of select social science and STM journals, including administrative and clerical tasks
  • Help service editorial development and performance goals on an individual journal basis, as well as contribute to assessing holistic performance of department and division level journal portfolio
  • Conduct research, reporting, tracking, and analysis of various journal performance bibliometrics, subject areas, and industry within scholarly communications writ large
  • Respond to miscellaneous inquiries and tickets related to journals on editors’ lists, as advised by management
  • Address ad hoc requests in a timely manner and tracking task process through structured workflows
  • Complete ad hoc special projects as needed and assist other SAGE staff who work on the journals
  • Engage with new, emerging, or otherwise untapped technologies to develop efficiencies and streamline existing work processes
  • Update databases, websites, and resources as required.
  • Communicate with internal and external partners, including authors, editors, and societies
  • Collaborate closely with colleagues in other SAGE departments as needed
  • Use technology solutions in the Microsoft Suite and otherwise inventively and proficiently
  • Effectively problem-solve and creatively brainstorm in collaborative spaces with other team members
  • Perform ancillary work on department-wide projects and journal acquisitions
  • Provide social media, podcasts, and other marketing support
  • As directed, set up and prepare for external journal editor visits and editorial board meetings (travel arrangements, bio creation, agenda, reimbursement and expenses)
  • Keep up to date and engaged with scholarly communication industry developments


Qualifications & Education


  • Bachelor’s degree from an accredited college or university
  • Demonstrated excellent English verbal and written communication skills
  • Proficiency with Microsoft Outlook, Word, Excel, OneNote, Teams, and PowerPoint
  • Outstanding organizational, problem-solving, critical thinking, and analytical skills
  • Strong attention to detail
  • Demonstrated ability to follow directions, learn, and understand departmental procedures
  • Ability to effectively manage time to meet deadlines and work professionally under pressure
  • Ability to learn new software
  • Ability to work effectively in a team or independently, with minimal direction
  • Ability to complete and follow through on priorities
  • Ability to plan and manage multiple projects and effectively multi-task
  • A dedication to amplifying diversity, equity, and inclusion



  • A minimum of one year of publishing or general office experience
  • Intermediate-to-advanced Excel skills, including VBA and Macros
  • Familiarity with R or Python programming languages
  • Proficiency with HTML
  • Understanding of how social science research is conducted


Physical Demands

Any combination equivalent to, but not limited to, the following:

  • Ability to ignore ambient noise, carry on conversations with authors and editors in a high-activity, noisy environment
  • Hearing and speaking
  • Sustained concentration using a computer screen
  • Sustained concentration in reading


SAGE Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want SAGE to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.