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Freelance Production Project Manager (Higher Ed) | Lumina Datamatics

Lumina is looking for talented and experienced freelance project managers to take on full-service projects of varying types and in different disciplines. The project manager (PM) will handle the complete production process from manuscript turnover through final deliverables (whether that’s releasing files to a printer, for online courseware delivery or other digital product, or multiple deliverables). We are interested in developing lasting relationships with freelance PMs willing to handle anywhere from one project at a time to a full-time workload. This is a fully remote position with relatively flexible hours (though at least some availability between 9:00am–5:00pm EST will be needed). Rates vary depending on project complexity. PM responsibilities for a typical project include:

  • Working within Lumina systems, publisher systems, and Smartsheet to traffic/monitor work and schedules.
  • Creating and managing the entire production schedule, ensuring that all components stay on track to meet final due dates.
  • Overseeing and ensuring all required workflow and processes are being followed and adhered to and troubleshoot and provide support to resolve any issues, blockers.
  • Working with and managing author(s) and/or developmental editor(s). Most correspondence can be done by email, but occasional phone calls will be needed.
  • Overseeing copyediting, proofreading, and indexing.
  • Managing the design process.
  • Overseeing the art program—determining any art needs and ensuring that art is produced according to schedule (including accessibility checks).
  • Coordinating with Permission Specialist on the photo program, ensuring hi-res photo files and credit/source lines are delivered according to schedule.
  • Managing the offshore production team for typecoding, page layout, and corrections processes and including the offshore content development team for alternative text evaluation, authoring and corrections.
  • Coordinating with a paired offshore PM who will support several tasks throughout the production process.
  • Working with publisher contacts—sending weekly status reports, attending status meetings, and/or being available for phone calls should questions/issues arise.
  • Ensuring the overall timeliness of all deliverables.
  • Quality assurance checks at all deliverable stages.


Qualification Details:

  • Some working knowledge of or experience in higher education production processes and workflows (preferably on the vendor side).
  • Comfortable working in a fast-paced, deadline-driven environment.
  • Ability to learn digital systems quickly and operate within them comfortably
  • Excellent multi-tasking and prioritizing skills
  • High attention to detail and organization
  • Enthusiastic and self-motivated
  • Strong written and verbal communication skills

Interested parties should email resume to with “Production Project Manager (Higher Education)” in the subject line.

Please note that this position must be based in the United States.