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Publications Program Assistant | Hoover Press

A cover letter and resume are required for full consideration.

The Hoover Institution at Stanford University is seeking qualified candidates for a full-time Publications Program Assistant position for the Hoover Press.

About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

Under general supervision, assist with the execution of a program or a product created by the organization. Act as primary liaison between the Press and its distribution partners to promote and disseminate Hoover publications. Manage vendor relations, including marketing plans and payment details.


  • Understand and communicate the features, benefits, and advantages of the product/program to a target audience.
  • Gather, analyze and report on product/program data such as generating sales reports, submitting data to appropriate agencies and parties, and maintaining royalty records.
  • Execute a tactical plan to meet the product/program objectives including plans for exhibitions, maintaining eProduct lines, submitting Cataloging-in-Publication data to Library of Congress and Copyright Office, and determining product print quantities.
  • Coordinate with vendors to ensure timely delivery of product/program elements, such as vendor payments, product launch, and equipment maintenance.
  • Provide administrative support to Product/Program team.
  • Track product/program progress against goals and schedule (e.g., products and reprint schedules.)
  • Assist in the development of materials which support the product/program.


  • Investigate strategic partnerships to strengthen sales and distribution channels.
  • Assist with the management of Press archives; assist with publication agreements, including subsidiary rights.

* Other duties may also be assigned.


Education & Experience:
Bachelor’s degree and one year of relevant experience or a combination of education and relevant experience. Two years of experience preferred.

Knowledge, Skills, and Abilities:

  • Strong verbal and oral communication skills.
  • Highly organized.
  • Analytical and problem solving skills.
  • Ability to meet expected deadlines and schedules.
  • Team player.

Desired/Preferred Knowledge, Skills, and Abilities:

  • Comprehensive knowledge and understanding of administrative principles and practices.
  • Strong research skills, with an ability to analyze, plan, organize, and manage marketing and financial functions.
  • Proficient with data entry, high level of accuracy with strict attention to detail.
  • Ability to manage a heavy workload, work well under pressure, set priorities for multiple assignments, meet strict deadlines, and work independently and as part of a team.

Certifications and Licenses:

  • None


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.
  • Occasionally grasp forcefully, writing by hand.
  • Occasionally lift/carry/push/pull objects that weigh >10 pounds.
  • Frequently sort/file paperwork.

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Occasional work on evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4910
  • Employee Status: Regular
  • Grade: G
  • Department URL:
  • Requisition ID: 83738