Providing educational resources and opportunities for all individuals involved in book and book-related publishing.

Sales and Marketing Assistant | Stanford University Press

Founded in 1892, Stanford University Press publishes 130 books a year across the humanities, social sciences, law, and business. At the leading edge of both print and digital dissemination of innovative research, SUP is a publisher of ideas that matter, books that endure.

Stanford University Press is seeking a Sales and Marketing assistant. This role will report into the Sales and Exhibits Manager and will predominantly assist in the creation of sales materials, help with organizing exhibits for academic conferences across the country, and field general inquiries to the Press.



• Assist in the creation of sales materials for new and forthcoming books.
• Serve as a liaison with bookstores and private customers.
• Occasional travel to academic conferences or book festivals.
• Answer phones and serve as a resource on unit procedures and general inquiries.
• Disseminate routine communications such as memos, notices, emails, and letters.
• Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
• Track facility and/or office equipment, such as keys, card readers, and exhibits display items, via logs, and arrange repairs as needed.
• Review invoices for accuracy, and initiate purchase requisitions.
• Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
• May make travel arrangements as directed in compliance with unit, university, and sponsor policies.
• Create and maintain files and filing systems.
• Setup office spaces and/or support coordination of basic office moves.
• May provide guidance to temporary and student employees on routine matters.

*- Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Education & Experience:

High school diploma or equivalent.


Knowledge, Skills and Abilities:

• A demonstrated interest in publishing and a passion for books.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Basic computer skills and demonstrated experience with office and database software and email applications.
• Ability to follow through and complete assigned tasks.
• Strong organizational skills and attention to detail.


Other Relevant Education May Include:

Bachelor’s Degree preferred.


Other Relevant Knowledge, Skills and Abilities May Include:

• Lift/Carry/Push/Pull objects that weigh up to 40 pounds
• Experience with design software, such as adobe inDesign is a plus.

Physical Requirements*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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