Part-Time Administrative Assistant

The Collective Book Studio is an independent publisher dedicated to creating high-quality, beautifully crafted books that celebrate diverse voices and empower storytelling.

We’re looking for a detail-oriented and reliable administrative assistant to support our team with data entry and other light administrative tasks. This is a part-time position, perfect for someone seeking flexible hours and consistent work.

Duties and responsibilities include:

• Maintain accuracy and consistency across records, including contracts, client information, and project documentation.
• Assist the publisher with data entry for marketing budget, royalty adjustments, ensuring accuracy in tracking, calculations, and updates to royalty records.
• Creating and managing folders or records in Google Drive or Dropbox
• Updating contributor contact lists and internal mailing lists
• File for Copyright for all new titles and apply for LCCNs for all titles on the Library of Congress Portal
• Upload data for audiobooks to industry platforms
• Process sample requests
• Upload the requested Digital Materials for the Foreign Rights Agent
• Monitors, tracks, and responds to author event orders and logistics, and liaises with appropriate members of the sales staff and internal team for follow-up
• Performs sales-related administrative support duties for the founder
• Perform other administrative tasks as needed.

Requirements:

• Strong attention to detail and organizational skills
• Proficiency with Google Workspace (Docs, Sheets, Drive) and/or Microsoft Office
• Experience with data entry or administrative work
• Communicate effectively via email and virtual or in-person meetings
• Ability to manage time and work independently
• Reliable internet connection if working remotely
• Familiarity with Airtable or any CRM platform is a plus, but not required

Qualifications:

• A love for all things admin and of course, books!

Apply here:

https://airtable.com/apphadG8R2gu653Wu/pagN5UFuxyfgIIKZq/form